Media Library

Media holds every file your screens play. Upload images, videos and documents, file them into folders, and set how each file behaves on screen. Every member of a Space can browse Media. Upload, move and delete each need their own permission.

What you can do

• Upload files — Add images, videos, PDFs and PowerPoint files from your computer or a web address.
• Find any file — Narrow the library by name, tag, kind, usage or processing state.
• Organise with folders — File media into a folder tree, and move files between folders at any time.
• Set sound and captions — Turn audio on for a video, and add a caption track for sound-off rooms.
• Control when a file plays — Set the date a file starts playing and the date it stops.
• Undo a delete — Restore anything you delete for 30 days.

Upload files from your computer

1. Open Media from the Content group in the sidebar.
2. Select Upload in the topbar.
3. Drop your files onto the dashed area, or select the area to open the file picker.
4. Wait for each staged row to show its thumbnail and its dimensions.
5. Change the name in the text box on a row if you want a name other than the file name.
6. Add tags in the Add tag… box on the row.
7. Choose a destination in the Folder dropdown at the bottom left.
8. Select Upload.

Import a file from a web address

1. Select Upload in the topbar to open the Upload to Media dialog.
2. Paste the address into the import box under the drop area.
3. Select Import, or press Enter.
4. Copy an image or a screenshot and paste it into the drop area instead, if you have no address.

Remove a file before you upload it

1. Find the staged row you no longer want.
2. Select the X button at the right of the row.

Describe an image for screen readers

1. Add an image to the staged list.
2. Type a description into the alt text box under the file row.
3. If the image carries no information, tick Decorative — no description needed instead.
4. Select Upload.

Ask for captions when you upload a video

1. Add a video to the staged list.
2. Tick Auto-generate captions under the file row.
3. Select Upload.
4. Leave the page open while Brix produces the caption track.

Find a file in the library

1. Open Media.
2. Type a name or a tag into the search box.
3. Select All, Images, Videos, Files or Apps to narrow the library by kind.
4. Open the Type dropdown to combine Image, Video, PDF, PowerPoint, Web page and RSS.
5. Open the State dropdown to pick In use or Unused under Usage.
6. Pick a processing state such as Ready, Processing, Queued, Warnings, Needs re-upload, Needs action or Expired.
7. Select Sort: Newest first to reorder by Name, File size or Most used.
8. Select Clear search and filters when the view reports no matches.

Switch between grid and list

1. Select the Grid view button at the right of the filter bar to see cards with thumbnails.
2. Select the List view button to see the Name, Type, State, Size, Duration, Usage and Added columns.
3. Scroll to the bottom of either view to load more files.

Open a file and rename it

1. Select a file card or row to open its detail panel.
2. Select the name at the top of the panel.
3. Type a new name.
4. Press Enter to save.
5. Use the Owned by dropdown to move the file to another part of your Organization.

See where a file plays

1. Open the file to show its detail panel.
2. Read the Used by row to see how many places reference the file.
3. Select See where to open the Used in drawer.
4. Review the playlists, schedules, layouts and templates in the list.
5. Read the list of screens that show the file now.
6. Select Open on any row to go to that playlist, schedule, layout or template.

Pause a file without deleting it

1. Open the file to show its detail panel.
2. Turn the Active switch off.
3. Check that the panel now reports the file as paused.
4. Turn the switch back on to resume playback.

Download the original file

1. Open the file to show its detail panel.
2. Scroll to the buttons at the bottom of the panel.
3. Select Download.

Create a folder

1. Open Media.
2. Select New at the top of the Folders rail.
3. Type the folder name.
4. Press Enter, or select the tick button.

Rename or delete a folder

1. Hover the folder row in the rail.
2. Select the pencil button to rename the folder.
3. Type the new name.
4. Press Enter.
5. Select the bin button to delete the folder instead.
6. Read the confirm dialog.
7. Select Delete folder.

Move files into a folder

1. Select one or more files with their checkboxes.
2. Drag the selection over the Folders rail. A valid target shows a dashed outline.
3. Hold over the destination folder until the folder shows a plus and a count.
4. Release to file the media.
5. Select Move to… in the bar at the bottom of the page to move without a drag.
6. Pick a destination in the folder tree.
7. Select Move.

Browse one folder

1. Select a folder in the Folders rail to filter the grid to that folder.
2. Select All media to go back to the whole library.
3. Drop files onto All media to take them out of every folder.
4. Choose All media (no folder) in the Move dialog to do the same without a drag.

Set when a file starts and stops playing

1. Open Media.
2. Select the file.
3. Expand the Validity section in the detail panel.
4. Pick a date and a time under Show from to keep the file hidden until then.
5. Pick a date and a time under Expires to stop the file playing after then.
6. Leave a field empty to keep the file always available.
7. Tick Move to recycle bin when it expires to archive the file for you.

Turn sound on for a video

1. Open Media.
2. Select the video.
3. Find the Sound row in the detail panel.
4. Turn the Sound switch on.
5. Hover the information icon to read how screen volume works with this setting.

Turn captions on for a video

1. Open the video to show its detail panel.
2. Find the Captions row.
3. Turn the Captions switch on.
4. If the video has no caption track yet, wait while Brix transcribes the audio.
5. Check that the row reports captions as on.
6. Select Preview to read the timed cue list.
7. Select Hide preview when you finish.

Use your own caption file

1. Open the video to show its detail panel.
2. Select Upload file in the Captions row.
3. Select Replace file instead, when a track already exists.
4. Choose a .vtt or .srt file.
5. Check that the switch is now on.

Center a crop on the subject of an image

1. Open Media.
2. Select the image.
3. Find the Smart-fit row in the detail panel.
4. Select Detect subject.
5. Wait for the button to stop reading Detecting….
6. Read the result line to see whether Brix found an off-center subject.
7. Select Re-detect after you replace or recrop the image.

Delete one file

1. Open the file to show its detail panel.
2. Select Delete.
3. If the file is in use, read the figures in the Move to recycle bin? dialog.
4. Confirm the delete.
5. Select Undo in the message at the bottom of the page to bring the file back.

Delete more than one file at once

1. Hover a file card.
2. Select the checkbox in the top-right corner of the card.
3. Hold Shift and select another checkbox to select a range.
4. Hold Cmd or Ctrl and select a checkbox to add one more file.
5. Select Delete with the count in the bar at the bottom of the page.
6. Read the figures for files that move to the recycle bin and places that stop showing them.
7. Select Delete in the dialog.

Clear out files nothing uses

1. Open Media.
2. Select Unused at the bottom of the Folders rail.
3. Read the banner that explains what unused means.
4. Open any file you are unsure about.
5. Select Delete all with the count in the banner.
6. Read the figures in the Clear out unused media? dialog.
7. Select Move all to recycle bin.

Restore something you deleted

1. Open Media.
2. Select Recycle bin in the topbar.
3. Find the row you want in the table.
4. Read the days-until-purge figure to see how long is left.
5. Select Restore on that row.

Restore or delete more than one item

1. Tick the checkboxes on the rows you want.
2. Tick the header checkbox to select every row instead.
3. Select Restore in the dark bar at the top to bring them all back.
4. Select Delete forever to remove them for good instead.
5. Read the figures in the confirm dialog.
6. Select Delete permanently.

Delete one item for good

1. Find the row in the table.
2. Select Purge now.
3. Read the dialog, including the places that used the item.
4. Select Delete permanently.