Content Scheduling

A schedule decides what a screen plays at each hour of the week. This guide is for the person who sets opening hours, dayparts and out-of-hours behavior. Use it to build blocks on a weekly grid, copy one day across the week, and choose what fills the gaps. To put a finished schedule on a screen, read put content on a screen.

What you can do

• Build a weekly grid — Draw one daypart at a time across seven day columns.
• Copy a day — Give the rest of the week the blocks you built on one day.
• Turn the screens off — Power the display down for part of the day.
• Fill the gaps — Pick what plays in every minute no block covers.
• Set the clock — Run on the local time of each screen, or on one workspace clock.
• Limit the run — Give a schedule a start date and an expiry date.
• Send it for review — Ask an approver to sign the schedule off before it airs.

Create a schedule

1. Select Schedules under Content in the sidebar.
2. Select New at the top of the Schedules rail.
3. Select the name New Schedule in the editor header.
4. Type the name you want.
5. Press Enter.

Draw a block on the grid

A block is one daypart. Each block carries its days, its start time, its end time, and one item of content.

1. Select the schedule in the left rail.
2. If the grid hides the hours you need, select the quiet hours strip to show all 24 rows.
3. Press on the first hour cell in a day column.
4. Drag down the column to the last hour you want.
5. Read the chip under the pointer for the live start and end.
6. Release the pointer to open the New block sheet.
7. Fill in the fields.
8. Select Add block.

Add a block by hand

1. Select Add block beside the Blocks heading.
2. Type a Label such as Morning, Lunch or After School.
3. Select a day button for each day the block runs.
4. Set Start time.
5. Set End time.
6. Choose the item under Content.
7. Select Add block.

Run a block past midnight

1. Select the block to open it.
2. Set Start time to the evening hour, for example 22:00.
3. Set End time to the morning hour, for example 02:00.
4. Read the helper line, which reports an overnight block.
5. Select Save block.

Turn the screens off for part of the day

1. Open a block that covers the hours the screens should be dark.
2. Tick Turn the screens off.
3. Select Save block.

Limit a block to a date range

1. Open the block.
2. Scroll to Active dates.
3. Pick a start date.
4. Pick an end date.
5. Open Repeat and choose a stride such as Every other week.
6. Select Save block.

Make one block win an overlap

Two blocks that cover the same minutes take turns on screen. An amber banner above the grid names the first pair that overlaps.

1. Open the block that should play on its own.
2. Type a number greater than 0 into Priority.
3. Select Save block.

Copy one day onto the rest of the week

1. Move the pointer over the day column header you want to copy.
2. Select the copy icon that appears.
3. Select each target day in the dialog.
4. Read the warning about the blocks on those days.
5. Select the Copy to button, which counts the days you picked.

Edit a block

1. Select the colored block in the grid to open Edit block.
2. Change the fields you want.
3. Select Save block.

The Blocks list under the grid opens the same sheet. Move the pointer over a row and select the pencil.

Remove a block

1. Move the pointer over the row in the Blocks list.
2. Select the trash icon.
3. Select Undo in the "Removed …" snackbar to bring the block back.

Delete at the bottom of the block sheet removes the block as well.

Choose what plays between blocks

1. Select the When nothing's on row to expand it.
2. Select Play something to keep a filler running between blocks.
3. Open the Fallback content list.
4. Choose an item from Media, Apps, Playlists, Layouts or Templates.
5. Check that the summary row now names that item.

Set the clock and the run dates

1. Select the Runs row to expand it.
2. Open the Clock list.
3. Choose Each screen's local time so a 9 AM block starts at 9 AM in every time zone.
4. Choose Workspace time (all together) instead so every screen flips at the same moment.
5. Select Starts and pick the first day the schedule drives screens.
6. Select Expires and pick the last day.

Send a schedule for review

1. Select the schedule in the left rail.
2. Select Request approval.
3. Choose the location under Where is this being published?.
4. Type a note for the approver.
5. Select Send for approval.

The header pill changes to "pending", and the button reads Pending approval.

Delete a schedule

1. Move the pointer over the row in the Schedules rail.
2. Select the checkbox at the left of the row.
3. Hold Shift and select a second row to take every row between the two.
4. Select Delete in the bar at the bottom of the rail.
5. Read the note about the workspace default.
6. Select Delete again to confirm.

To split one screen into zones and give each zone its own content, read layouts. To build the loop a block plays, read playlists.