Share content between teams and locations

Content in Brix belongs to one team until you share it. This guide is for the person who owns a playlist and wants another team to fill part of it. The guide also covers the team on the other end, who fills reserved airtime and reads what a parent workspace sends down. To build the playlist first, read build a playlist.

What you can do

• Reserve airtime — Hand a share of one playlist to another team, who fills it from their own workspace.
• Hand one slot to a group — Limit a single playlist item so that only that group edits it.
• Fill airtime shared with you — Point one of your own playlists at the airtime another team reserves.
• Share a playlist with other locations — Choose which locations play it, and which add their own items.
• See content shared into your workspace — Find out what a parent workspace plays on your screens.
• Grant content to a child Space — Share a playlist, layout or schedule down the organization tree.

Reserve airtime for another team

The Reserve airtime panel sits under the playlist header. The team fills the share from their own workspace, so their content never appears in your item list.

1. Go to Content > Playlists.
2. Open the playlist you want to share.
3. Find the Reserve airtime panel under the header.
4. Select Reserve for a team.
5. Select the team under Reserve a share for.
6. Drag the slider, or type into the percent box, to set the share.
7. Release the slider, or leave the percent box, to save the share.
8. Read the caption under the row for how often the team's content plays.

Choose what plays in slots the team leaves empty

1. Find the team's row in the Reserve airtime panel.
2. Select the button beside If unfilled.
3. Choose Give the airtime back to me, Play filler content or Show a holding card.
4. For Play filler content, select Choose filler.
5. Pick one of your own playlists.

Read the team's content before it airs

1. Find the team's row in the Reserve airtime panel.
2. Turn on They need my approval before it airs.

The team's content now waits for your decision. To work through the queue, read approve content before it airs.

Stop reserving airtime

1. Find the team's row in the Reserve airtime panel.
2. Select the trash button at the right of the row.
3. Check that the split bar returns the share to House.

Hand one slot to a group

Use a group when one item belongs to another team and the rest of the playlist stays yours. A group on an item reserves no airtime.

1. Open the playlist.
2. Move the pointer over the item row.
3. Select the Share pill in the right-hand rail of the row.
4. Select the group under Share with one group.
5. Check that the pill now shows the group's color and name.

Give a slot back to everyone

1. Select the group pill on the item row.
2. Select Everyone at the top of the menu.

Check what a group sees

1. Select the Audience card in the settings strip under the playlist name.
2. Select Preview as group.
3. Select the line that reads Member of with the group name.
4. Read the item list: another group's slots now read Reserved slot.
5. Select Preview as group again.
6. Select Admin (all access) to go back.

Fill airtime another team reserved for you

The Shared with you section sits at the top of the Playlists page. The section exists only while another team reserves airtime for your team.

1. Go to Content > Playlists.
2. Read the Shared with you section at the top of the page.
3. Read the card for the size of the share and the playlist it sits in.
4. Select Add your content.
5. Wait for the new playlist to open.
6. Add your media in the editor.

Use a different playlist for that airtime

1. Go to Content > Playlists.
2. Find the card in Shared with you.
3. Select the chevron button beside Edit your content.
4. Select the playlist you want under Fill this airtime with.

To hand the airtime back, select Stop filling this airtime in the same menu. Brix unbinds your playlist and keeps it in your workspace.

See what another workspace plays on your screens

1. Go to Content > Playlists.
2. Read the Shared with us section at the top of the page.
3. Read each card for the content name, its kind and the workspace that shared it.
4. Contact that workspace to change the content, because only they can change or remove it.

Share a playlist with other locations

1. Open the playlist.
2. Select Share at the top right.
3. Set Every location to Can play, or to Can play + add local.
4. Set a different level beside a single location to override that default.
5. Select Save sharing.

Stop sharing a playlist with a location

1. Open the playlist.
2. Select Share.
3. Set the location's list to Not shared.
4. Select Save sharing.

Grant content to a child Space

A parent Space shares a playlist, layout or schedule down to a Space under it. The child Space always plays your current version, so your later edits reach the child's screens. The sharing page has no entry in the Settings navigation, so open it at /settings/sharing.

1. Open the sharing page at /settings/sharing.
2. Type the child Space ID into Target Space ID.
3. Choose Playlist, Layout or Schedule under Content kind.
4. Type the item ID into Content ID.
5. Choose a Lock level.
6. Select Grant share.
7. Read the toast that confirms the child Space can use the content.

See what your parent Space shared with you

1. Open the sharing page at /settings/sharing.
2. Read the Shared from parent Space list.
3. Read each row for the content kind, the ID, the lock level and the grant time.
4. Contact the parent Space to change or remove anything in the list.

To share a design and lock what other teams can change, read share a template.